New Service & Line Extension

Considering Building a New Home or Office?

If you are purchasing property and want to develop it, please give the office a call and speak with our Operations Department. We will meet with you at your property site, answer questions you may have, explain to you what your responsibilities are, offer some suggestions, and work up a line extension agreement on your costs. Also, contact our Energy Services program to learn about various incentives for new construction you may qualify for.

Clatskanie PUD Draft Easement Form (PDF). (This is an example of the Easement Form that we will need. Please contact our operations department for assistance with this form.)

Clatskanie PUD New Service or Upgrade
Residential Service (PDF)
Commercial/Large Residential (PDF)

CLATSKANIE PEOPLE’S UTILITY DISTRICT LINE EXTENSION POLICY
POLICY #104
June 2018

A. CLATSKANIE PUD SERVICE POLICY

Within the means and ability of the District, it is the policy to extend electrical service to residential, commercial, and industrial loads in all areas located within the District’s service territory. The District shall make electrical extensions, upon request and payment according to applicable fee schedules, from all locations where adequate capacity is available for the load requested. The District shall have final determination and sole discretion in determining the most viable electrical line extension capacity and route.

B. DEFINITIONS

Application/Design Fee – The fee paid by the customer to cover the cost of designing the service.

Applicable Regulations – All District facilities falling under this procedure shall comply with any applicable law, the National Electric Code (NEC), National Electric Safety Code (NESC), and all applicable District Construction Standards and Service Requirements.

Area Light – An un-metered exterior light fixture installed on District facilities and maintained by the District. An Area Light agreement is required to be signed by the customer.

Clearing – The removal of trees and objects to provide the necessary corridor for electrical facilities. Line extension fees do not include these costs. Clearing is to be performed by the applicant to District standards or by the District under separate agreement.

CT Metering or CT Service – Utility metering that measures and monitors the levels of electrical usage proportionally by using current transformers (CTs). CT meters are typically used for services in excess of four hundred (400) amperes.

District Easement – Legal document granting the District the right to use and occupy private property.

Electric Services Installation Requirements – A set of requirements for the configuration and location of customer installed and owned facilities. These District “Electric Service Installation Requirements” are published in a separate document and available upon request.

Idle Services – District services which have been de-energized and for which the “Base Charge” has not been paid for a period of thirty-six (36) months. Services which are requested to be removed by the owner will be removed at no cost but will require signed approval for removal from the owner.

Late Comer – A customer who requests connection to a section of Primary Facilities which was previously requested and paid for by another customer as part of their line extension.

Multi-Dwelling – A structure intended to house multiple families or a business that has multiple meter bases grouped in one location. The utility connection point for the grouped services must be singular or arranged in such a fashion that all utility connections can be made within three (3) feet of one another.

Primary Distribution Facilities – Electrical distribution facilities owned by the District and operated at voltages above 600 volts.

Relocation – A request submitted by a customer that would require the District to move and/or alter existing facilities.

Right-of-Way – The corridor necessary for facilities to maintain access and keep clear of hazards. The width of the corridor shall be ten (10) feet extending on each side of facility centerline.

Secondary Facilities – Electrical facilities owned by the District and operated at voltages below 600 volts.

Service Cost – The total cost of providing the requested line extension which includes District labor, materials, and overheads.

Service Upgrade – An alteration to an existing electrical service requested by the customer being serviced that causes the District to alter or reconfigure the existing facilities.

Street Light – Lighting available to municipal and public agency customers of the District that provide public lighting.

Subdivisions or Development – A tract or parcel of land divided into two or more lots, sites, or other divisions.

Temporary or Construction Service – An installation that is deemed temporary in nature requiring service for a period of six (6) months or less.

C. GENERAL RULES

  1. Line extensions will be from Primary Distribution Facilities. Modifications to transmission facilities or substations are not considered line extensions for the purposes of this policy and require special contract arrangements.
  2. Ownership of Facilities – All facilities installed by the District, including the meter, shall remain the property of the District. Any conduit installed by the customer pursuant to paragraph 10 of Section C of this Line Extension Policy will automatically convert to and remain the property of the District. The location of demarcation for ownership “Point of Delivery” shall be at the meter base for underground installations and the mast head for overhead installations unless otherwise agreed to by the District.
  3. To the extent practical, District facilities will be built along public Right-of-Ways and shall be immediately adjacent to all-season roads to facilitate maintenance.
  4. Applicant(s) must provide District Easements for all properties that the line extension crosses or are installed upon. Each individual or entity whose name appears as owner of the property will be required to sign the District Easement, which must be notarized. Notary service for these easements is available at the District’s office at no charge. If property other than the applicant’s is involved, it will be the applicant’s responsibility to obtain approval of District Easements over these other properties from the other property owner(s). For all services installed, required easements will be granted that are ten (10) feet on either side of the installed services unless otherwise agreed to by the District.
  5. Right-of-Way Clearing – The fee schedules do not include the cost of Right-of-Way Clearing. Overhead lines necessitate a cleared corridor twenty (20) feet in width. The customer will be responsible for the completion of the Right-of-Way Clearing prior to the District’s commencing the work. The District will endeavor to design the line with minimum clearing requirements.
  6. Service Installation Fees and Charges are listed in Exhibit A and are calculated based on the District’s previous actual connection costs and may be updated from time to time by the District in its sole discretion.
    • The initial Line Extension Charge is for up to fifty (50) feet of Secondary Service
    • There is an additional charge for service extensions beyond 50 feet.
    • Secondary service extensions are limited to two hundred (200) feet. Requests that are in excess of two-hundred (200) feet from existing Primary Distribution Facilities will require that a primary voltage line extension be constructed prior to the installation of the secondary service at applicant’s cost.
  7. The District will provide a New Service Incentive to the first service installed on each individual tax lot. The amount of the incentive will be set by the District Board of Directors and is listed in Exhibit A below. This amount will be deducted from the Service Cost. For services which will be made permanent, this incentive may be applied to the cost of the temporary service or permanent service but not both. This incentive will only be applied to Rate Schedule 10 and Rate Schedule 20 services.
  8. Abnormal Conditions – The fees and charges listed in Exhibit A strictly apply to normal line extensions that can be constructed by normal construction means and methods. Abnormal conditions that can cause difficult construction shall invalidate the fees and charges. These include, but are not limited to, terrain, environmental concerns, excessive rock, non-standard voltages or equipment, special permits, hydrography considerations, etc. District Distribution Design Technicians will provide the Service Cost based upon the projected materials and labor to complete the project under the abnormal conditions. The District shall have sole authority and final determination of the applicability of the schedules and the cost estimates for construction when it is determined that the fees and charges listed in Exhibit A do not apply.
  9. Underground Trenching – The fees and charges listed in Exhibit A do not include the cost of trenching. The customer will be required to provide trenching of adequate depth and width per the District’s “Electric Service Installation Requirements”. The District will not make corrections for settling, landscaping, etc. of the trenched area. Moreover, the District will not energize an electric service until the customer completely backfills the underground trench.
  10. Conduit Installation – The fees and charges listed in Exhibit A include the cost of conduit installation. The customer will have the option of providing and installing the conduit for underground installations at a cost reduction shown in Exhibit A. The conduit must be installed in accordance with the District “Electric Service Installation Requirements”.
    Note: The trench and conduit must be inspected and approved by the District prior to the installation of services. If the trench and conduit do not meet District “Electric Service Installation Requirements” the customer will be required to correct any deficiencies before installation of services.
  11. Subdivisions, Developments, Industrial Parks, Mobile Home Parks, and RV Parks – Developers of lots or parcels platted as Subdivisions, Developments, or RV Parks who intend to provide the lots or parcels with access to electric power, must have installed, at a minimum, a primary electrical backbone system in the project designed to provide every lot or parcel the option to connect into the Primary Distribution Facilities under the terms and conditions of the District’s Line Extension Policy. The developer shall pay for the complete cost of the backbone system, as designed by the District, in full and in accordance with the District’s standard labor and material rates. The District will provide an estimate of these costs to the developer for planning purposes. The developer must pay the estimated cost prior to the commencement of construction. In the event the estimated cost exceeds the actual cost, the District will rebate the difference to the developer. In the event the actual cost exceeds the estimated cost, the developer will be required to remit to the District the balance, as invoiced, prior to the backbone system’s being energized and made available for electrical connections by lot owners.The Application/Design Fee for a Subdivision or Development of any kind will be $100.00 per lot. Any re-engineering of a Subdivision or Development of any kind which may be required will be an additional $100.00 per lot.
  12. Service Upgrades and Relocations – The District will alter services to accommodate customer Service Upgrade or Relocation requirements in accordance with these Rules, Fees, and Charges with the following exceptions;
    • No “New Service Incentive” will be provided.
    • Transformer upgrades will be charged based on the difference of the new transformer cost and the value of the existing transformer being removed.
    • The cost of removal of existing services will be added to the overall cost of the Service Upgrade.
  13. Temporary or Construction Service – The customer shall be required to pay, in advance, the Service Cost of installing and removing facilities to provide Temporary or Construction Service regardless of whether or not a new customer is connected. If a permanent service is subsequently installed at the same location, the cost of installation will be calculated from the point of the useful portion of the Temporary or Construction Service.
  14. Any customer installed facilities, including conduit and the meter base, must meet all applicable District “Electric Service Installation Requirements”, NESC and NEC code provisions, and must be approved by the applicable electrical inspector prior to connection of services.
  15. Premises where the District’s electric facilities have been removed under “Idle Services” for longer than twelve (12) months, and where the customer wants service re-established, will be treated as a new customer and given a New Service Incentive.
  16. “Late Comer” policy – Customer(s) who, pursuant to this policy, have made payment for the installation of a primary voltage line extension will not receive a rebate of costs for the subsequent connection of additional customer(s) on any portion of the Primary Facilities installed and paid for by them. Prospective customer(s) are encouraged to include all other potential current or future consumers in sharing the cost of the primary line extension equally. All fees must be collected prior to commencing work.
  17. Changes to Loads – If a customer increases their electric load to the extent that the District’s facilities are not adequate to serve such load, the customer will be required to pay the costs of upgrading District facilities. It is the customer’s responsibility to notify the District well in advance of adding additional load to allow sufficient time to upgrade the facilities. If a customer fails to notify the District or uses the added load before the District can upgrade its facilities, and the District’s facilities are damaged as a result thereof, the customer will be responsible for payment for such damage in addition to the cost of upgrading the service.

D. LINE EXTENSION PROCESS

  1. Each customer requesting a new, upgraded, or relocated service must first complete and submit the following;
    • An Application for Service.
    • A fully completed Electrical Service Installation Application.
    • A copy of the property deed(s) for the location of the requested service (for use in creating District Easement(s)).
    • Payment of the applicable Application/Design fee. If a subsequent re-design of the service is requested by the customer an additional Application/Design fee will be charged.
  2. The applicant, or authorized representative, must make an appointment with the District’s Distribution Design Technician to meet on-site to determine the optimum service location.
  3. The District will prepare and submit, by first class mail, a letter of acceptance for the Service Cost, a District Easement, and a description of the service to be installed. All forms must be completed, notarized where applicable and returned with a check or money order for the full amount stated in the letter of acceptance before any work will commence. The Service Cost provided is valid for 90 days.
  4. In the event that the customer does not provide the necessary documents and payment within ninety (90) days after receipt of the above letter, the customer will be required to pay an additional application/design fee and will receive an updated Service Cost which will include any cost increases incurred by the District. If the customer cancels the application for service or fails to pay for a renewed application/design fee after the 90 days, the application for service will be cancelled by the District.
    Application/Design Fees are non-refundable.
  5. The District, upon receipt of all required forms, District Easements, and payment, will issue a work order to complete the work.
  6. The District will contact the customer to schedule required inspections and installation of District facilities.

Approval & Review

Approved by the Board: 06/20/2018